Case Study: Implementation of GrainTrack for UkrGoldGrain
Company Profile
Ukrgoldgrain LLC is an international company specializing in the trade of mineral fertilizers. The company imports products via sea transport and distributes them in the domestic market of Ukraine.
The core activity focuses on supplying high-quality mineral fertilizers from leading global manufacturers. Thanks to efficient logistics, reliable partnerships, and industry expertise, Ukrgoldgrain LLC ensures stable and timely execution of contracts of any complexity. Products are delivered in bulk or in big bags — depending on customer needs.
The company cooperates with agricultural holdings, distributors, and farming enterprises across Ukraine, offering favorable terms and a personalized approach to each client.
Main Specialization: Ammonium Nitrate, Urea, NPK Fertilizers, Potassium and Phosphorus Fertilizers.
Management Feedback
Ukrgoldgrain uses the GrainTrack CTRM not for traditional grain trading, but having adapted it to the specifics of working with mineral fertilizers. This required extra effort to tailor the system to our processes. Thanks to the professional and friendly support of the GrainTrack team, we successfully went through the implementation and adaptation stages.
We especially want to highlight Maksym Dmytriiev — his involvement, attention to detail, and responsiveness were key factors in achieving results. We sincerely thank him for his support!
Implementing such a system is not a one-time action, but a continuous process of improvement. We understand that effective work requires ongoing collaboration, as only through joint efforts can maximum efficiency be achieved.
We look forward to long-term support and partnership development with GrainTrack. It is a modern Ukrainian product that is developing dynamically and demonstrates a deep understanding of the market.
— Oleh Barabash, Business Development Director
Challenges the Company Faced
🎯 Contract and financial data were fragmented, making analysis and management difficult.
🎯 Working with printed documents was time-consuming due to the lack of automated templates.
🎯 The absence of automatic reporting made it harder to assess profitability and operating costs over time.
🎯 Data transfer to the outsourced accountant — including new counterparties, contracts, and invoices — was manual, causing delays.
🎯 Tracking document flow by counterparties and deals required a lot of manual effort.
Solutions Implemented with GrainTrack CTRM
✅ Unified contract and finance management system – all data is now stored in a centralized database, allowing for quick access to needed information, minimizing the risk of duplication or data loss, and improving control over financial flows.
✅ Automation of printed document processing – with configured document templates, managers significantly reduced the time needed for document creation, which decreased errors and sped up the preparation of official documents.
✅ Automatic financial reporting – the system provides real-time reports on profitability and operational costs, simplifying financial analysis and strategic decision-making.
✅ Prompt notification of the outsourced accountant – with automated notifications, the system instantly informs the accountant about new counterparties, signed contracts, and issued invoices, eliminating delays in accounting and improving financial discipline.
✅ Effective document flow tracking – implementing checklists helped systematize document control related to counterparties and deals, reducing the risk of losing important papers and increasing process transparency.