For Execution
Planning shipments, logistics, warehouse, containers, big bags, vessels.
Tracking contract execution status.
Flexible notifications about deadlines and important events.
Vessel positions.
CASE #1
Streamlining Document Management
Your daily tasks:
- Printing and signing new contracts.
- Sending and receiving documents during contract execution.
- Ensuring the required document packages are assembled and sent.
How Graintrack simplifies your work:
- Generate any emails, business confirmations, purchase or sales contracts, invoices, certificates, and other important documents directly from the system with just two clicks.
- Upload documents directly from your email and link them to contracts, counterparties, invoices, and more.
- Maintain contract checklists to track missing items and receive system reminders.
CASE #2
Planning Shipments, Managing Logistics, Inventory, Containers, Big Bags, and Vessels
Managing the registry of transport vehicles, bills of lading, warehouse receipts, and transshipment is a huge task. Logistics and execution managers spend an enormous amount of time on these daily.
One of the main challenges is the lack of standardized data — each counterparty sends information in different formats, which you have to convert to your format.
Secondly, you need to monitor loading and operations, promptly inform counterparties and management about the movement of goods, and make quick decisions, which is very difficult amidst such routine tasks.
Here’s how Graintrack can help:
- Plan all shipments in one place with a schedule — always have information on where items are going, being shipped from, and being loaded.
- Automated warehouse and transport management — know what and where everything is, and where it’s going.
- Unified data exchange through automated distribution and smart data import.
- Eliminate redundant tasks: upload a registry into Graintrack, and the system will automatically distribute the inventory, show contract fulfillment status, and highlight when invoices can be issued.
- Graintrack allows personalized emails with attachments to suppliers and buyers. For instance, use the system to send reminders about unpaid invoices or lists of shipped vehicles along with all related documents.
Similarly, vessel operations are consolidated in one place, with the ability to track vessel location and status.
CASE #3
Stay on Top of Deadlines and Important Events with Flexible Notifications
Execution managers often face the challenge of managing numerous events single-handedly. It’s easy to miss or forget something crucial, leading to stress and uncertainty.
With our solution, you can receive regular reports via email and messaging apps, ensuring you’re always informed.
You’ll also get alerts for critical events like estimated vessel arrival times, contract deadlines, and payment dates, helping you stay organized and ahead of schedule.
CASE #4
Simplifying Client Data Access
If your office often gets calls from clients asking for small details like shipment dates or payment schedules, you can provide them with direct access to this information.
This allows clients to check all necessary data (contracts, progress, payments, document status) themselves without needing to contact you every day.
It’s secure, and you control what information they can see.
Clients will have a web portal where they can monitor the process in real-time.
