For Finance Professionals
Handling invoices, payments, expenses, and revenues related to contracts.
Managing accounts receivable and accounts payable, including overdue payments.
Monitoring cash flow, balance sheets, and profit and loss statements with forecasts.
CASE #1
Streamlining Invoicing
Every day, you find yourself caught up in the same routine:
- Keeping track of when invoices can be issued for contracts.
- Sorting through, verifying, and settling prepaid and balance invoices from your suppliers.
- Determining the readiness of goods for balance invoicing, calculating all the figures, generating invoices, and keeping a close eye on payments.
With Grain Track, these tasks can now be completed in just a few minutes:
- Receive automated notifications signaling when invoices are ready to be issued for contracts.
- Calculate prepaid invoice amounts, generate invoices automatically, fill in accurate details, print, approve, and dispatch them.
- Ensure the authenticity of invoices received from suppliers.
In more detail:
- Throughout the execution of contracts, Graintrack will promptly alert you when invoices are ready to be issued, and it will even prepare the necessary documents.
- Say goodbye to the worry of errors in invoices — Graintrack ensures invoices are automatically generated based on real shipment data.
- Keep a close eye on shipments and expenses to facilitate early cash flow forecasting.
- Graintrack also facilitates the creation of printable invoices, allowing you to effortlessly send them to clients alongside the required document package.
CASE #2
Calculating Planned and Actual Profit & Loss for Contracts
When it comes to tallying up financial outcomes, it often feels like juggling a multitude of tasks: aggregating costs, refining expenses, segmenting contracts, accounting for exchange rate differentials, fixed expenditures, and considering VAT — each process repeated for every individual contract.
How can Graintrack lend a hand?
- Graintrack simplifies the computation of operational Profit & Loss for each contract, automating the process and offering the flexibility to model various scenarios.
- The system forecasts financial outcomes by scrutinizing purchases, sales, and expenses.
- It automatically computes the actual Profit & Loss as the contract unfolds, adjusting it as invoices roll in.
- You can easily track errors and compare actual results with forecasts.
Graintrack generates comprehensive reports, neatly organizing data by categories such as direction, basis, product, and contractor.
CASE #3
Accounts Receivable and Payable, Overdue Payments
A frequent challenge that often arises is swiftly understanding the status of transactions with clients. It entails considering all issued invoices, payments received, additional expenses, discounts, and write-offs.
How does Graintrack help?
Graintrack simplifies the process of tracking your accounts, automatically generating comprehensive reports with all the necessary details.
The system offers clarity on who owes what to whom and for what purpose. You can trust that no important details will slip through the cracks—the system organizes everything based on payment deadlines and provides reminders for any outstanding matters.
CASE #4
Cash Flow, Balance Sheet, and Income Statement
Finance professionals must continuously monitor cash flow to prevent cash gaps. This task is often routine and prone to frequent changes, leaving little room for error.
Moreover, the work is frequently duplicated: execution managers issue invoices, and then finance officers or accountants record them.
How does Graintrack help?
- Graintrack offers an automated double-entry bookkeeping system. You define the double-entry rules, and when execution managers issue invoices, the system automatically records the transactions.
- This means that when the execution team, rather than accountants, issues invoices, Graintrack can automatically generate invoices and financial documents according to the specified settings.
- The system consolidates its work into three primary reports: cash flow, balance sheet, and income statement.
- These reports are compliant with IFRS standards.
CASE #5
Streamlining Payment Approvals and Planning
In many organizations, invoices must be approved by management before payment. Delays often occur because management isn’t always readily available.
How does Graintrack help:
- Easily send any invoice for approval to a manager’s messenger or email. Managers can approve invoices without needing to log into the system, even from their phones.
- Additionally, you can create daily or weekly payment plans and have these plans approved efficiently.
